Personal Assistant

 Tasks

• Provide direct support to the Head of the NMG Retirement Funds Administration division with regard to day to day activities which will be defined.
• Provide support to the NMG Retirement Funds Administration team as required
• Effective diary management
• Effective e-mail management
• Co-ordinate training; i.e. training rooms and attendees
• Anticipate and prepare material needed by the Manco meetings, appointments, conference etc.
• Minute taking and distribution and follow through if action items
• Management of the time keeping system
• Typing of documentation in MS word, MS Excel and MS PowerPoint
• Coordinate travel arrangements .i.e. book car hire on online booking portal, booking flights and accommodation with the travel agent
• Answer telephones, screen calls and relay messages timeously
• Compile Power-Point presentation
• Printing of documentation
• Management of incoming mail
• Booking of meeting rooms for all internal meetings
• Taking minutes
• Arrange refreshments for meetings
• Management and coordination of  leave forms
• Prepare purchase requests for payment
• Prepare expense and reimbursement claims .i.e. expense and cell-phone claims
• Organise internal functions as and when required
• Provide organisational support for any external events as and when required
• Compiling of service level agreements from a template
• Compiling basic new business tender documents
  

• Matric
• Secretarial Certificate/Diploma
  

•  3 – 5 years secretarial experience at a senior level
  

• Ability to work under pressure
• Strong communication skills both verbal and written
• Ability to liaise with a diversity of people at all levels
• Ability to function independently
• Ability to problem solve
• Good interpersonal skills
• Proactive
• Planning and organising skills
• Accuracy and attention to detail
• Minute taking skills